Objective:  We are looking for a detail-oriented and proactive Human Resource Administrative Assistant to support our HR department. This role will be essential in ensuring smooth HR operations, assisting with administrative tasks, and contributing to a positive employee onboarding experience. The ideal candidate will have excellent organizational skills, a strong customer service orientation, and a passion for working in human resources.

Key Responsibilities:

• Assist with day-to-day HR operations, including managing files, preparing documents, and maintaining employee records.
• Conduct initial screenings and interviews. Assessing candidate skills, experience, and cultural fit for the organization.
• Support the recruitment process by coordinating communication with candidates, and preparing onboarding materials.
• Serve as a point of contact for employee inquiries and leads, providing information on HR policies, procedures, and benefits.
• Maintain and update HR databases, ensuring accuracy and confidentiality of employee information.
• Assist in organizing training sessions and employee development programs, including logistics and materials preparation.
• Help ensure compliance with labor laws and regulations by assisting with audits and maintaining proper documentation.
• Provide general administrative support to the HR team, including scheduling meetings, managing calendars, and ordering office supplies.
• Assist in caregiver introductions with clients.
• Following the Home Instead Standards; conduct reference checks, criminal background and motor vehicle check and drug screens on all Care Pros.
• Help maintain employment records including but not limited to I-9 form, W-4 form and all other employment related documents.
• Support Training Coordinator as needed with required training to meet Home Instead Standards.
• Demonstrate open and effective communication with the franchise owner, colleagues, Care Pros, clients and family members.
• Adhere to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
• Support and promote all social purpose events.
• Develop and maintain knowledge of Home Instead brand ensuring consistent messaging across all digital platforms.
• Reflect the core values of Gorman LLC. (d.b.a. an independently owned and operated Home Instead franchise)

Qualifications:

• High school diploma.
• Possess a valid driver license.
• 1-2 years of experience in an administrative or HR support role.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR software or databases is a plus.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills.
• The ability to organize and prioritize daily, monthly, quarterly and yearly work.
• Present a professional appearance and demeanor.